Village News & Events

Parish Council Minutes 26 February 2018

Colston Bassett Parish Council Draft Minutes 26.2.18

373         i) Present                              Cllrs Richard Jackson (Chair), Tony Alcock, Bob Taylor (Vice Chair)

Kevin Parker, Josie Mcguirk and Charles Newton

 

ii) In Attendance Notts County Councillor Neil Clarke

Colston Bassett Parish Clerk Nige Mayglothling

 

iii) Apologies for Non-Attendance                 Cllr D Clark

Rushcliffe Borough Councillor Tina Combellack

 

374         Declarations of Interest in matters scheduled for discussion

Cllr Jackson declared an Interest in one of the Planning Items for discussion

 

375         Minutes of the Parish Council Meeting, held on 15 January 2018

Cllr Newton raised the point under Minute 370 that Cllr Parker should correctly be recorded as the “tenant occupier” not the “owner” of the adjacent property. With this correction The Minutes of 15 January were accepted and signed as such by Cllr Jackson

 

376         To consider matters arising from the Minutes of 15 January 2018

a)            i) 364     Road Names; Council NOTED that following consultation, the road leading from

New Road to Home Farm will continue to be labelled as “Private Road”

ii)            Council NOTED that the Jubilee Walk plaque has been installed by volunteers and passed on their thanks to the volunteers for organising and undertaking this project

 

b)            340e (M327)        Lengthsman Scheme feedback

NCC Cllr Clarke reported that the Lengthsmans Scheme will continue but only for current schemes; no new schemes will be adopted due to funding constraints. Future consideration could be given to funding a Lengthsman from Precept or Reserves.

 

c)             347                         Village Shelter Lighting update

The Chair reported that he and the Clerk had removed the failed bulb in the shelter and a replacement bulb had been ordered & would be fitted as soon as possible.

 

d)            366 (i)                    Local Improvement Grants 2018; Council NOTED no CBPC schemes were submitted due to £1k minimum cost thresholds & requirements for secondary support.

 

366 (ii)                   Village Sign Plaque; The Clerk reported that grants had been received

from Notts County Council & Rushcliffe Borough Council towards purchase of appropriate

signage. RBC Cllr Combellack and NCC Cllr Clarke were thanked for their support of this

project. The most appropriate quote was from Brunel Engraving in stainless  steel (£186 +

VAT). Here was lengthy debate on the precise wording to be used; it was resolved that the

wording for the plaque be re-written by Cllr Newton and submitted for confirmation with the

Local History Group then submitted to the next Parish Council Meeting. Action Cllr Newton

 

e)             371         (i)            Streetwise; Council noted that the Clerk had contacted Streetwise around getting notice of street cleaning and had been advised that they will “try to let us know”

(ii)           Church Gate; Council noted that the Clerk had contacted the Developer on Church Gate & a street clean had been agreed at the end of the contract (late Feb/early Mch).

 

377         Colston Bassett Neighbourhood Plan

Cllr Mcguirk presented a PowerPoint update on the NP. The Questionnaire Feedback had been collated & an Open Day held to share the information. The various Theme Groups were now working with the Consultants to consolidate that feedback into policies, with an aim to present those policies at a further Open Day (probably to be held in May) before collation into the final document for sign off by the Parish Council and then for presentation to Rushcliffe and for the Local Referendum.  Meetings between the NP Group and The Estate are ongoing in order to ensure a smooth flow of information.

Key areas were highlighted during the Presentation, which will be pursued during the NP process. Both Policy formulation and the parallel Community Actions (effectively a work agenda for the Parish

 

Council) are progressing well. The aim, if the NP timetable runs smoothly, is for Draft Policies to be available by the next Parish Council Meeting, followed by an Open Meeting for Parishioners in May.

 

378         County and Borough Council Updates

 

i)             Nottinghamshire County Council (NCC) Updates

NCC Cllr Clarke had provided information on the Lengthsmans Scheme earlier in the meeting & additionally reported that another recycling site within Rushcliffe was still being actively pursued. Road repairs within the Parish being pushed; local recommendations have been submitted & are currently being assessed; decisions will be made for prioritisation against budgets, with (in)action as appropriate and prioritised taken in the new financial year.

 

ii)            Rushcliffe Borough Council (RBC) Updates

On behalf of RBC Cllr Combellack, NCC Cllr Clarke reported that the Rushcliffe Tree Planting Scheme Launch includes a £50k capital fund to apply for tree planting. The Clerk has already requested consideration of new and replacement planting within Colston Bassett. The Borough are also trying to promote reduction in plastic usage across the Borough. The Rushcliffe Local Plan is moving forward and the Local Plan Part 2 (with revised housing allocations) appears on course for adoption in May.

 

iii)            The Clerk had previously advised Council that he will be attending the Rushcliffe Parish & Town Councils Form at Rushcliffe Civic Centre on March 1st.

 

379         Village Hall Management Committee (VHMC) Representative’s Report           (Cllr Newton)

 

Cllr Newton reported that VHMC had met on Feb 5th. The Main Hall Blinds had been paid for, the Dishwasher was now fully functional and new Light-Covers have been installed over food preparation areas. There is evidence of some rodent damage to wiring in the roof so an Electrician will assess the full wiring requirements in due course. The Duck Race Fund will be used to purchase more crockery.

 

The Clerk noted receipt of the VHMC Minutes from 05/02/19 and that these had raised a question around the total of Duck Race Funds held with the Parish Council. Cllr Newton advised that no-one at the VHMC meeting had a clear figure to hand, and the Clerk advised that this has now been resolved with the VHMC to be as stated in the Parish Council accounts. The Chair of the VHMC had also requested transfer of the remaining funds to the VHMC, for the VHMC to directly purchase additional crockery; this would in effect debar any option of a VAT reclaim & lose the VHMC around £100 of potential funding. Emails have been exchanged as the VHMC were also apparently unaware of online & delivery options by their chosen supplier (IKEA). Cllr Newton recommended that no monies be passed directly to the VHMC if that involved any potential loss of VAT reclamation possibilities and Council RESOLVED to accept that recommendation. The Clerk was requested to resolve the matter with the VHMC to maximise the full value of the donated funds.                       Action Clerk

 

Cllr Newton also reported that the VHMC may use some of the Improvement Fund to paint the Hall and Toilets, and potentially replace some of the hand dryers, all dependent on received quotations.

 

The 2018 Summer Fete has been planned on Sunday July 1st. It was noted that securing future access to the areas adjoining the Village Hall is now a matter of ongoing debate between the Parish Council and The Estate within the Neighbourhood Plan process.

 

380         Financial Matters

 

a) 2018 & 19 Mowing Contract; In line with the decision of the last meeting, a Continuance Invitation had been made to Mr Caunt, including on an inflation- and costs- increase from the £1524pa agreement for 2016 and 2017 moving to a 2018 & 2019 total of £1600pa. As this total remained significantly below any previously received or considered tenders it still reflected good value & as it

also incurred less than £100pa of additional expenditure per annum Council RESOLVED to accept Continuance unanimously, based on a 1yr contract plus 1yr optional extension, subject to performance.

 

b) Parish Clerks National Remuneration Agreement 2018-20 update for April 2018

 

The Clerk outlined that the 2018/19 National Settlement was not yet agreed. The current salary of 1856.19 would increase as the Clerk moves to Spinal Column Point 17 of the Joint Agreement Scale in April 2018, currently £9.12ph / £1,896.96pa. The most likely outcome of ongoing national negotiations is a 2% rise in April 2018 (£9.30ph / £1,934.90pa) & a further 2% rise in April 2019 (£9.49ph / £1,973.60pa). Council NOTED these totals were still within the estimated £2k salary included in the determination of the 2018-19 Precept calculation.

 

c)             Council NOTED the end of year financial arrangements as outlined by the Clerk, with final accounts to again be settled with the Internal Auditor as soon after the end of the Financial Year as possible.                                                                                                                 (Action Clerk)

 

d)            Council APPROVED payment of Items falling due for payment before 31 March 2018;

i)              Clerks Q4 Salary (£376.62) & Expenses (£131.03)      N Mayglothling    (£507.65)

ii)             HMRC PAYE Quarter 4                                                     HMRC                   (£94.20)

iii)            Internal Audit Honorarium 2017-18                                               N Gledson             (£150.00)

Council further agreed that pending the outcome of conversations by The Clerk with the VHMC, the remaining Duck Race funds would also be spent on behalf of the VHMC.

iv)           VHMC Duck Race Transfer or Expenditure                                                  (£498.63)

 

e)             Council NOTED February 2018 Statements & Reconciliations as agreed with Internal Audit

i)              NatWest Current                February 2018 Statement                                £10,866.42

(Outstanding; un-cleared items Chq 123 YourLocale; £2,400)                 (£2,400)

(Neighbourhood Plan)       (£3760+£1240 VAT)                         (£5,000)

(Duck Race)                          (£389.43 + £109.20 VAT)                  (£498.63)

Account Reconciliation                                    £2,967.79

ii)             NatWest Reserve                February 2018 Statement                                £14,298.14

iii)            Co-Op Defib                        Last Statement                    £1,486.51

Reconciliation with confirmed £350 Transfer from NatWest Current      £1,836.51

Current Indicative CBPC Funds excluding De-Fib, Duck, NP & un-cleared items               £17,265.93

 

381         Parishioners Questions

Consideration of Parish Council support for an ecology survey (fauna & flora) emanating from the NP research, to be initially undertaken in later in 2018 was requested; after debate it was AGREED that this village-centric project would be supported                                                   Action Clerk

 

382         Planning Considerations; Council NOTED that the following applications were still pending;

a) 17/02327/FUL Bunistone Cottage              CBPC OBJECT / Rushcliffe (changes & deferred to 22/2)

b) 17/02936/FUL 5 Harby Lane                      CBPC OBJECT / Rushcliffe

c) 18/00021/FUL Langar Lodge                      CBPC OBJECT / Rushcliffe

d) 18/00059/FUL Home Farm (Church Gate) CBPC SUPPORT / Rushcliffe

 

e) Following several incidents of delayed or ineffectual circulation of Planning Papers, Council RESOLVED that in future Hard Copy of Applications will still be available 30 minutes before meetings, but no further mass-circulation will be attempted. The Clerk will continue to inform Councillors of any late-arrived planning matters for consideration and Councillors will be expected to have viewed the plans in one mode or another prior to the start of the meeting, to allow for informed discussion and to expedite effective consideration of all applications.

 

Two new applications had been received prior to the meeting and all Councillors had been made aware of an opportunity to view these plans ahead of the meeting, which most had done. Following discussion of the applications, Council made the following decisions;

 

f) 18/00381/FUL Hills Farm; Additional Livestock Shed:          (SUPPORT)

 

g) 18/00424/FUL Willowbrook (Ch Gt): As previously approved; some Internal reconfiguration, additional skylights, 1 additional window to Building One.  (SUPPORT)

 

 

383         Councillors Urgent Items (as notified prior to the meeting)

 

i) Data Protection Update                The Clerk advised the Council of several implications around the forthcoming revisions to Data Protection, especially around the use of emails on behalf of the Council and in maintaining Council e-circulation lists. Work is ongoing in these areas.

 

ii) Village Hall flags. Some national-flags traditionally used at the Village Hall appear to have disappeared. Referred to Village Hall Committee to investigate whereabouts. Action Cllr Newton

 

 

384         Council NOTED the Next Parish Council Meeting: 16 April 16 2018 @ 7pm, CB Village Hall

Parish Council Agenda for 24 February 2018

AGENDA for Parish Council Meeting on 24 February 2018

1              i) To record those Present and In Attendance

ii) To record Apologies for Non-Attendance              (already received from Cllr D Clark)

 

2              To receive any Declarations of Interest in matters scheduled for discussion

 

3              To Receive the Minutes of the last Parish Council Meeting, held on 15 January 2018

 

4              To consider matters arising from the Minutes of 15 January 2018

a)            i) 364     Road Names; To NOTE that following consultation, the road leading from New Road to Home Farm will continue to be labelled as “Private Road”

ii)            To NOTE that the Jubilee Walk plaque has been installed by volunteers

b)            340e (M327)        Lengthsman Scheme feedback                                       (NCC Cllr Clarke)

c)             347                         Village Shelter Lighting update                                     (Chair)

d)            366 (i)                    Local Improvement Grants 2018; To NOTE no CBPC schemes were submitted, due to £1k minimum cost thresholds & requirements for secondary support.

366 (ii)                   Village Sign Plaque; support for Brunel Engraving in s/s £186 + VAT

e)             371         (i)            Streetwise; Clerk contacted, advised that they will “try to let us know”

(ii)           Church Gate; Clerk contacted Developer, street clean agreed end Feb tbc.

 

5              Colston Bassett Neighbourhood Plan                                                                           (Cllr Mcguirk)

 

6              County and Borough Council Updates

i)             Nottinghamshire County Council (NCC) Updates                                     (Cllr N Clarke)

ii)            Rushcliffe Borough Council (RBC) Updates                                               (Cllr T Combellack)

 

7              Village Hall Management Committee (VHMC) Representative’s Report           (Cllr Newton)

 

8              Financial Matters

a) 2018 & 19 Mowing Contract; Continuance Invitation; current £1524pa / 2018 & 2019: £1600

b) Parish Clerks National Remuneration Agreement 2018-20 update for April 2018           (Clerk)

Current £1856.19; to SCP 17, current £9.12/£1,896.96:  Likely 2% April 2018 (£9.30/£1,934.90pa) & 2% April 2019 (£9.49/£1,973.60pa)

c) To NOTE the end of year financial arrangements                                                               (Clerk)

d) To consider Items falling due for payment before 31 March 2016

i)             Clerks Q4 Salary (£376.62) & Expenses (£131.03)                                   (£507.65)

ii)            HMRC PAYE Quarter 4                                                                                  (£94.20)

iii)           Internal Audit Honorarium 2017-18                                                            (£150.00)

e) To NOTE Statements & Reconciliations for February 2018, as presented for Internal Audit

i)              NatWest Current                February 2018 Statement                                £10,866.42

(Outstanding; un-cleared items Chq 123 YourLocale; £2,400)                 (£2,400)

(Neighbourhood Plan)       (£3760+£1240 VAT)                         (£5,000)

(Duck Race)                          (£389.43 + £109.20 VAT)                  (£498.63)

Account Reconciliation                                    £2,967.79

ii)             NatWest Reserve                February 2018 Statement                                £14,298.14

iii)            Co-Op Defib                        Last Statement                    £1,486.51

Reconciliation with confirmed £350 Transfer from NatWest Current      £1,836.51

Current Indicative CBPC Funds excluding De-Fib, Duck, NP & un-cleared items               £17,265.93

9              Parishioners Questions

 

10           Planning Considerations

a) 17/02327/FUL Bunistone Cottage              CBPC OBJECT / Rushcliffe (changes & deferred to 22/2)

b) 17/02936/FUL 5 Harby Lane                      CBPC OBJECT / Rushcliffe

c) 18/00021/FUL Langar Lodge                      CBPC OBJECT / Rushcliffe

d) 18/00059/FUL Home Farm (Church Gate) CBPC SUPPORT / Rushcliffe

e) i) Future Process; Hard Copy available 30 minutes before meetings ( ii) &/or on 24hr collect/return)

 

11           Councillors Urgent Items (as notified prior to the meeting)

i) Data Protection Update

12           Next Parish Council Meeting: 7pm on 16 April 16 2018 @ Colston Bassett Village Hall

Colston Bassett Neighbourhood Plan; Questionnaire Feedback

Following circulation of the Colston Bassett Neighbourhood Plan Questionnaire to all parish residents, both in hard copy and also made available online, the Colston Bassett Neighbourhood Plan Working Group hosted a Feedback Forum in February 2018 to provide an opportunity to view the statistical analysis and the received individual comments. The analysis will form the basis to formulate the Planning Policies for the Parish; these will be developed by the three Theme Groups and following assessment by the Working Group & full Parish Council will be submitted to Rushcliffe Borough Council and to Parishioners for their formal approval.

With a large proportion of the village responding and with the feedback providing many clear steers for policy-formulation, the Working Group were provided by Parishioners with both a clear mandate and a directional-steer for their work. The initial analysis and comments, as presented at the Feedback Forum, are available following this link; Colton Bassett NP Analysis v3 64%

 

Draft Minutes of 15 January 2018 Parish Council Meeting

DRAFT MINUTES CBPC

361      i)          a) Present

Cllr R Jackson (Chair), Cllr A Alcock, Cllr D Clark, Cllr R Taylor,

Cllr C Newton and from Item 362 Cllr J McGuirk

Cllr Parker for Items 361 & 362 Only

 

b) In Attendance

Rushcliffe Borough Councillor Tina Combellack

Colston Bassett Parish Clerk Nige Mayglothling

1 Member of the Neighbourhood Plan Working Group & 2 Members of the Public

 

c) Apologies for Non-Attendance

Nottinghamshire County Councillor N Clarke

 

ii)         To Co-Opt a new Parish Councillor to fill an existing vacancy

It was proposed by Cllr Jackson & seconded by Cllr Parker that Mrs Josie McGuirk, currently Chair of the Neighbourhood Plan Working Group and an eligible person be co-opted to join the Parish Council to fill the vacancy created by the resignation of Mr Roger Thomason. The Council RESOLVED unanimously to co-opt Mrs McGuirk, who having duly signed the required Acceptance of Office papers was welcomed to the Council. It was then further RESOLVED that Cllr McGuirk be entitled to attend and speak as a Parish Councillor during this meeting.

 

362      To RECEIVE & NOTE any Declarations of Interest(s) in matters on the Agenda

Item 5v (update by Clerk); the interests of Cllrs Jackson, Parker & Newton were pre-noted

Cllr Parker also declared an Interest with regard to Planning 17/02936/FUL (5 Harby Lane) so would not attend this meeting beyond item 363 acting as a Parish Councillor.

 

363      Minutes of the Parish Council Meeting held on 11 December, 2017

The Clerk advised of an email letter received from a local parishioner with regard to the form & content of Parish Minutes, requesting more verbatim recording. The Clerk advised Council that current legal direction is that Parish Council Minutes should not record verbatim discussion, but should rather focus on actions & outcomes. Following discussion the Parish Council RESOLVED unanimously to continue with utilising the approved, non-verbatim style of Minutes.

Cllr Newton requested the following alterations / observations to the December Minutes:

Minute 353-(340d): Owthorpe Lane to be amended to Owthorpe Road; This was AGREED and the amendment recorded. The Chairman, having noted this amendment, signed the Minutes as the record of the meeting.

 

For the benefit of members of the public with interests concerning Planning Application 17/02936/FUL at 5 Harby Lane this item (recorded below as Minute 370) was advanced up the agenda and considered at this point. This item is recorded in Listed Agenda order below. Following presentation of this item the two contributing members of the public withdrew.

 

364      Matters Arising from the Minutes of 11 December, 2017

i)          338                  Parish Councillor Vacancy; update

The Co-Option of Mrs Josie McGuirk as per Minute 361ii) was duly noted

ii)         340b) (M311) Road Titles; updating

a) Home Farm Lane

The Chair reported that messages have been left with Claire Connell and feedback on advancing & formally identifying “Home Farm Lane” is ongoing.  ACTION CHAIR

 

b) Bunnison Lane (OS & Land Registry 18/12/17)

The Clerk reported that as notified by an email received on 18/12/17 the road title is officially recorded by both the Land Registry and Ordinance Survey as Bunnison Lane.

Cllr Taylor commented that the name varied on various maps, being recorded as; 1800 & 1920 Maps as Bunystone Lane, but by 2016 this was recorded as Bunnison Lane by NCC.

It was NOTED that the identified and accepted spelling is now BUNNISON LANE

 

iii)        340e (M327)   Lengthsman Scheme feedback

NCC Cllr Clarke to take this forward with appropriate Portfolio Holder Action Cllr Clarke.

 

iv)        347                  Village Shelter Lighting

Following discussion it was NOTED that the lighting was originally disconnected to deter vandalism. The light has worked again in intervening years since the original disconnection. It was RESOLVED to try to change the bulb & check connection.  ACTION Chair / Clerk

 

v)         358b)               Planning 17/02327/FUL Bunistone Cottage  Clerks Update

SO22: FOR INFORMATION ONLY on Outcome & Communication / Code of Conduct process.

The Clerk reminded Council of the obligations of the Code of Conduct & of an obligation not to present as acting as a Councillor in matters where they may be judged to have a Declarable Interest. Statements made outside of (& by invitation to) Council or other bodies whilst acting only as an individual are however legally acceptable.

As requested the Clerk had contacted Mr Jeff Hall at Rushcliffe Planning in December to ascertain the factual history of development and the required & allowed permissions with regard to this property; it is hoped the initial response from Planning will soon lead to

reconciling the facts around this property. With regard to the current application, the Clerk also confirmed he had replied to a letter from the property owner clarifying the reasons for Council objection and also the actions taken to ascertain the development history. Rushcliffe has yet to give notice of their decision on this current application.

 

365      Colston Bassett Neighbourhood Plan; Parish Questionnaire Feedback & Progress Update

Cllr McGuirk reported that the results of the Questionnaire had now been received and that the various theme groups would now work to draw together their elements of the Plan Policies based on this Parishioner feedback. The 62% response rate (with 120 completions received from 193 potentially eligible respondents) is very high, with certain prominent key themes including high degrees of support for protected areas and in providing fewer-bedroomed more-affordable housing duly noted. A fuller report to Council will follow in due course and hopefully a short summary will go to all householders as soon as possible.

 

The feedback contains over twenty pages of comments within the 53 page document, so the Working Group will consider the content and distribution of a Flyer/ leaflet and the potential to mount a full feedback display at the earliest opportunity, possibly linked to another event.

 

It was noted that Cllr Clark & Cllr Jackson have now joined the NPWG to assist with development of the Plan Policies over the coming months.

 

The Clerk also reported an Open Letter received from East Leake Parish Council, sent to all Rushcliffe Parish Councils highlighting planning allowance actions by Rushcliffe Planning that were completely contrary to the recently completed Neighbourhood Plans of both East Leake and Radcliffe on Trent. Cllr Combellack commented on this situation and the value in pursuing our own Neighbourhood Plans. Cllr McGuirk highlighted a response from our own consultants YourLocale that highlighted the requirement to identify potential land banks for

 

 

development to prevent The Neighbourhood Plan becoming deemed out-of-date and thus liable to carry less (or even no) weight with Rushcliffe and other agencies. Cllr McGuirk noted that the NPWG were aware of this potential and would tackle that within the draft policies, as well as noting that other allowable policies could also prevent the amalgamation of multiple small-roomed properties into a larger single property.

 

Policies will be drawn up within the Draft Plan over the coming months to represent the majority & key views of the respondents, prior to the Referendum & Submission processes. It was raised that whilst all village addresses had received a Questionnaire, it was possible that some (older) residents may not have responded. It was NOTED & AGREED that every effort had been made, both online & in hard copy, to include all residents’ and to elicit their views. If some residents have effectively disenfranchised themselves by choosing not to return the document in any format that was unfortunate, but equally was simply the individuals choice not to have their views recorded rather than any lack of opportunity for them to contribute.

 

Cllr McGuirk and her NPWG colleagues were thanked for their ongoing work.

 

366      County and Borough Council Updates

i)          Nottinghamshire County Council (NCC) Updates    (Cllr N Clarke)

Nothing additional to report

 

ii)         Rushcliffe Borough Council (RBC) Updates                         (Cllr T Combellack)

Trees remain high on the Cabinet Agenda. Parish Councils are being asked to consider appointing a tree warden to inspect & log any significant trees as potentially eligible for a Tree Preservation Order (TPO). Parish Councils can also push for plantations of trees to be planted and Grants will be available, especially to promote hedgerow trees. A £50k revenue budget over the next 3 years will be made available for this initiative.

On 20th Feb RBC and NCC will be talking about Rural Transport Issues so feedback on this would be helpful. Cllr McGuirk agreed to pass across the appropriate Questionnaire feedback on transport as soon as possible ahead of this meeting               Action Cllr McGuirk

 

iii)        Local Improvement Grant Scheme Applications (by Weds 31st Jan)

The Clerk advised Council that funding applications could still be made until the end of the month. Following discussion it was RESOLVED that the Clerk investigate funding applications for;

- A Neighbourhood Officer (Lengthsman equivalent), The Village Sign Plaque (near Village Hall, as previously agreed) & for Traffic calming measures and considerations. Action Clerk

 

367      Village Hall Management Committee (VHMC) Representative’s Report (Cllr Newton)

Cllr Newton reported that the next meeting is due on Monday 5 February 2018

 

368      Financial Matters

a) The Clerk advised that there were no standard Payments due before 30 January 2018

b) The Clerk will recompense NPWG postage costs to Cllr McGuirk asap       (£17.48)

c) SO28: 2018-19 Mowing Contract; Discretionary Extension

The Clerk sought permission to extend the Mowing Contract for a further season with the previous provider, allowing for an acceptable rise to reflect inflation. After discussion Council RESOLVED unanimously this arrangement be extended as it reflected acceptable quality & best value. Proposed Cllr Newton, Seconded Cllr Alcock             Action Clerk

 

d) Council NOTED that no other Invoices were notified to the Clerk prior to the meeting, but that computer repair & network service costs would be included in the Clerks Q4 costs.

 

e) Council NOTED the Account Statements & Reconciliations for January 2018, as agreed with the Internal Auditor.

i)          NatWest Current        January 2018 Statement         £11,252.02

(Outstanding; un-cleared cheque 122 Co-Op Defib (£350))   (£10,902.02)

(Neighbourhood Plan) (£6160+£840 VAT)                 (£7,000)

(Duck Race)                 (£389.43 + £109.20 VAT)        (£498.63)

Account Reconciliation          £3,403.39

ii)         NatWest Reserve        January 2018 Statement        £14,297.49

(including £3,500.00 transfer from NatWest Current Account)

iii)        Co-Op Defib               Last Statement                                    £1,486.51

Reconciliation with £350 Transfer from NatWest Current         £1836.51

 

e) Council NOTED submission of a nil % rise in the 2018/19 Precept was submitted to the appropriate authority on 17 December 2017. (that figure as previously agreed.)

 

369      Parishioners Questions           None were raised

 

370      Planning Considerations; Plans were available to view from 1830hrs or online at RBC

New application 17/02936/FUL           5 Harby Lane; Demolish garage, build two storey extension

 

This item was taken earlier in the meeting, Cllr Parker had noted his Interest (as owning the adjoining property) so would not engage as a Parish Councillor, but reserved his right to act and speak on the matter as a member of the Public, if so invited by the Chair.

 

At the invitation of the Chair a member of the public supporting the development application spoke on the background and merits of the application and then answered questions from Councillors. A member of the public then spoke to reflect concerns with the proposals. Following further questions from Councillors both were thanked for their contributions & there being no further questions for them, both left the room.

 

Following lengthy consideration, including around the planning history of the site, the size and location of the planned development, the characteristics of the site and the core messages contained within the evolving Neighbourhood Plan the Council unanimously RESOLVED to OBJECT to this application on the Material Grounds of: overshadowing, the size of the new development, the planning history along this part of Harby Lane & a designation to protect special characteristics within the Conservation Area (vis; preservation of smaller, lower-bedroomed housing) that is also in line with the developing Neighbourhood Plan

 

371      Councillors Urgent Items

i) Cllr Taylor requested contact with Streetwise to request a clear-up after trees have de-leafed and Cllr Jackson again requested notice from Streetwise/Highways be ascertained as to when cleaning may occur, so that residents can be informed and e.g. cars can be moved.

ii) Upper Church Gate; the issues of large amounts of mud on the road attributable to the “Jubilee/Dormouse” development were raised by several Councillors, as it had also been by several parishioners too. After discussion it was RESOLVED that the Clerk contact the Contractor to request an urgent road clean, cc’d to Highways as appropriate.     Action Clerk

 

372      Council NOTED the next Parish Council Meetings as: Mondays, 7pm in Colston Bassett Village Hall; February 26, 2018 and April 16, 2018 Cllr D Clarke passed his apologies for the February Meeting. There being no further business & with thanks to all present the Chairman closed the meeting at 2014hrs

Parish Council Meeting 11 December 2017 Draft Agenda

Parish Council Agenda for Monday 7 December 2017 from 7pm at Colston Bassett Village Hall

This Meeting will be preceded by a presentation on “Parish Standards & Declarations of Interest” led by Glenn O’Connell, Monitoring Officer for Rushcliffe Borough Council. All members of the Parish Council and all associated Neighbourhood Plan Working Group and sub-group volunteers are cordially invited to attend. The business of the Parish Council Meeting will formally begin at the conclusion of this presentation.

1              To record those Present and In Attendance

2              To record Apologies for Non-Attendance

3              To receive any Declarations of Interest(s) in matters to be covered in the business of the meeting

4              To approve the Minutes of the previous Parish Council Meeting held on September 30, 2017

5              Matters Arising from the Minutes of September 30th 2017

i)             338                         Parish Councillor Vacancy - update

ii)            340a (M302)        Jubilee Walk Plaque purchase and installation update

iii)           340b) (M311)       Road Titles

a)            Actions required refc Home Farm Lane b)            Actions required refc Bunison Lane

iv)           340d (M325)        November Litter Pick       (completed on November 19)

v)            340e (M327)        Lengthsman Scheme         (response from K Hourd at EMVIA Highways)

vi)           347                         Village Shelter Light

6              Colston Bassett Neighbourhood Plan (CBNP) Update                              (CBNP Working Group)

i) To receive the latest update

ii) To appoint Councillors to join the Working Group (and sub-groups)

7              County and Borough Council Updates         (Borough Cllr Combellack & County Cllr Clarke)

i)             To note NCC move to online communication & Community Improvement Fund Update

ii)            Nottinghamshire County Council (NCC) Updates

iii)           Rushcliffe Borough Council (RBC) Updates

8              Report of the Village Hall Management Committee (VHMC) Representative (Cllr Newton)

9              Financial Matters

a)            Consideration of Payment of Items notified as falling due before 30 December 2017

i)             Q3 Clerks Expenses £93.37 & ii)  Q3 Salary £376.52 (circulated claim)  £469.99

iii)           Q3 HMRC PAYE (as per CA+ Listings) £94.20

iv)           Other Invoices as notified to the Clerk prior to the meeting

b)            To NOTE appointment of PFK Littlejohn as External Auditors for Limited Assurance for a five year period at a likely (minimum) cost to CBPC of £200 per annum.

c)             To NOTE the Account Statements &Reconciliations December 2017

i)              NatWest Current                December Statement         (awaited)               £tbc

(Outstanding Items, eg uncleared chqs) (awaited)       £tbc

(Neighbourhood Plan)       (£6160+£840 VAT)            (£7000)

(Duck Race)                          (£389.43 + £109.20 VAT)  (£498.63)

VAT Reclaim June to November 2017 (posted Dec 3)  £756.14

Account Reconciliation                                    £tbc

ii)             NatWest Reserve                December Statement         (awaited)               £tbc

iii)            Co-Op Defib                        Last Statement                                                    £1,486.51

10           Planning

a) To NOTE a return on behalf of the Parish Council has been made to the Rushcliffe Local Plan, to the Melton Local Plan and to the Leicestershire and the Nottinghamshire Mineral Extractions Plans.

b) 17/02327/FUL Bunistone Cottage: To NOTE following consultation an OBJECTION was lodged

c) To consider any new application(s) as received by the Clerk prior to the meeting

11           Councillors Urgent Items (As notified prior to the meeting)

12           To NOTE the next meetings as –Parish Councils; Mondays, 7pm in Colston Bassett Village Hall

January 15, 2018                                February 26, 2018               April 16, 2018

Parish Councillor Vacancy; November 2017

COLSTON BASSETT PARISH COUNCIL: VACANCY FOR A PARISH COUNCILLOR

Pursuant to the Local Elections (Parishes and Communities) Rules 1996, the Parish Council has permission to co-opt a person to fill the vacancy caused by the resignation of Roger Thomason.  This co-option appointment is entirely at the discretion of the Parish Council, provided that the person co-opted is qualified to act as a councillor in accordance with any one of the following conditions:-

(1)          Is a local government elector of the Parish, or

(2)          Has during the whole of the 12 months preceding the day on which he/she is nominated as a prospective councillor, occupied as tenant or owner, any land or other premises in the Parish, or

(3)          His/Her principal or only place of work in the 12 months preceding the day on which he/she is nominated as a councillor has been in the area of the Parish, or

(4)          Has resided either in the Parish or within three miles thereof during the whole of the 12 months preceding the day on which he/she is nominated as a candidate.

Any person interested in taking on this rewarding and varied responsibility on behalf of the local Parishioners is invited to submit a letter of application (in hard copy or via email) to the Parish Clerk on or before  Noon on Friday 1st December 2017.

Parish Council Meetings are held on Monday evenings from 7pm on a loosely six-week cycle, with ad-hoc additional Planning meetings also held on Mondays if so required. Meeting Dates for 2018 have already been set. Informal discussions around the roles and responsibilities of a Parish Councillor can be had in confidence with any of the current Parish Councillors or with the Parish Clerk. Candidates may also be invited to attend a short meeting to discuss their application during the first week of December.

It is hoped to co-opt before the next Council Meeting on 11 December 2017

All applications in confidence to:

Nige Mayglothling, Clerk to Colston Bassett Parish Council

5 Church Gate, Colston Bassett      info@colstonbassettparishcouncil.co.uk               01949 81549

Parish Council Draft Minutes October 30 2017

PARISH COUNCIL DRAFT MINUTES FOR 30 OCTOBER 2017 

335         Those Present: Cllr R Taylor (Chair), Cllr A Alcock, Cllr C Newton (Noted that this provided a quorum for business to proceed)

In Attendance: Rushcliffe Borough Councillor T Combellack, Parish Clerk N Mayglothling, The Chair and The Secretary of the Neighbourhood Plan Working Group

336         Apologies for non-attendance: Cllr R Jackson, Cllr D Clark, Nottinghamshire County Councillor N Clarke

337         Declaration(s) of Interest(s) from Members in Matters scheduled for discussion             None

338         Resignation of and replacement process for former Cllr Roger Thomason

The Clerk informed the meeting that Rushcliffe Electoral Services had advised that the Council were now able to adopt a Co-Option process and the agreed process to fill the vacancy would now be advertised accordingly, with the intention to do this at the December meeting if possible.

339         Minutes of the Parish Council Meeting held on 18 September 2017: The Minutes of the previous meeting were approved and duly signed by The Chair

340         Matters arising from the Minutes of 18 September 2017

a) M302                Jubilee Walk plaque (£395+VAT) (£474)       (CB History & Jubilee Groups)The Council considered a request for support funding, an indicative template for and an appropriate quotation for production-only of a sign to mark the Jubilee Walk between St Mary’s Church and New Road. After discussion the Parish Council resolved to support this application, with installation to be provided by parish volunteers and authorised payment of an appropriate cheque to cover the purchase.    ACTION CLERK

b) M311                Road Titles   Cllr Newton reported that he and Cllr Jackson had met as agreed with Adam Smith & as a result some addresses and road names will be further checked and others will be or have been clarified. Guidance is usually based on the registered post code or Post Office address for each road and property.   It was NOTED that Hall Lane in the direction of Cotgrave now officially extends beyond the village boundary all the way to the “Canal” Parish Boundary, so that the sign declaring it as Nottingham Road adjacent to the junction with New Road is actually erroneous. “Home Farm Lane” is a private road off New Road opposite Jubilee Walk, so NCC would previously not act on naming it, but will now do so given the existence of a separate post code & with agreement of two-thirds of the residents. Cllr Jackson to seek residents’ responses.            ACTION CLLR JACKSON  The correct spellings of Bunistone / Bunison Lane will also be clarified by Mr Smith Properties with their principle or sole entrances off Hose or Harby Lane may also need re-clarification dependant on where their current entrances are now located.

ACTION Clerk to check with Cllr Jackson on any other matters & on feedback from Mr Smith

 

c) M327i                Declaration of Interests at the December Meeting                 The Clerk advised the Meeting that the December Parish Meeting would benefit from the presence of and advice from the Rushcliffe Borough Council Monitoring Officer, particularly with regard to advice on the Declarations of Interest Process. It was resolved that the Borough Officer be invited to address the meeting as an initial briefing item before the Parish Council meeting officially opens as many members of the Neighbourhood Plan Group may also be in attendance, Cllr Combellack noted this as important given difficulties over “Declarations” difficulties hindering other Neighbourhood Plans and resulting in challenges, delays and in investigations into some Plan participants. It was noted that all Colston Bassett Neighbourhood Plan Meetings contained a “Declarations” Agenda Item.

d) M327ii  Village Litter Pick       The Clerk advised the Meeting that a litter pick has been arranged for Sunday 19 November, 10-12

e) M327iii           Lengthsman Scheme (Langar Feedback)     The Clerk had circulated information from Langar on their participation in and experience of the Scheme. After debate the Council decided the Clerk investigate this matter further. ACTION CLERK

f) M332                 Countryside Alliance Rural Enterprise Nominations; Dairy & Martins Arms    The Clerk advised the Meeting that both the Dairy & Martins Arms have been nominated in their respective categories and that to date over 2,000 nominations have been received by the Countryside Alliance.

341         Parishioners Question Time           None Raised

342         Colston Bassett Neighbourhood Plan (CBNP);  Two Members of the Working Party (CBNP Chair Josie McGuirk and CBNP Secretary Nick Goddard) were welcomed to the meeting and provided an update on their progress to date. The CBNP Working Party Summary had been circulated with the Agenda and the Draft Questionnaire distributed by email ahead of the meeting. It was noted that Offline Councillors had also been offered opportunities to view the documentation and all Councillors had also been invited to participate in any revisions to the Draft before the Council Meeting.

The Neighbourhood Plan was proceeding on schedule, with the Draft Questionnaire having been further considered at a CBNP Working Group Meeting earlier in the day where it had been decided to make some small alterations for ease of clarity within some of the questions. Cllr Jackson had sent an email of thanks for the professionalism of this volunteer group and had noted the comprehensive nature of the Draft Questionnaire, sentiments that were echoed in the meeting.  After discussion it was resolved that the Chair of the Parish Council would authorise a final version of the questionnaire for circulation, so as not to delay the process, which will be produced in hard copy and then assessed by the Consultant team. Hard copies will be distributed by the members of the CBNP Team and returned sealed to the Clerk to pass to the Consultants. The questionnaire will also be made available online via a link on the Parish Council website.

The Meeting also NOTED that with the acquisition of additional funding the Working Group now had £11,200 of funding available. It was RESOLVED that the CBNP could now incur expenditure up to this revised budget limit of £11,200 measured against the grants received to date.

The NP Chair noted the difficulties in actually collating Colston Bassett – only information from the National Census Office, which for reporting purposes twins us with Tythby. This data-combination cannot be separated out, thus potentially skewing some figures and statistics, but it is acceptable to rationalise this out as far as possible within reporting. The Consultants have confirmed on precedent that the statistical Census-based indicators will also be acceptable and valid at Final Inspection stage. Councillors were warmly invited to attend the next Housing Meeting which will begin to tackle key Development issues. This will be held at 1pm on November 22 at Chancery Cottage on Church Gate. The Neighbourhood Plan group were thanked for their ongoing work and left the meeting at this point.

343         County and Borough Council Updates         (Borough Cllr Combellack & County Cllr Clarke)

County Cllr N Clarke had sent an email update advising that he has submitted 2 items relating to the extra money allocated to road schemes by the County Council;

1)      Resurfacing of the potholes/undulations around junction of New Road and Spring Hill.

2)      Refurbishment of the Finger signpost at junction of New Road and Nottingham Road / Hall Lane, which is in a somewhat drunken and worn state.

Cllr Newton asked if we could also ask for formal consideration of the reinstatement of a proper finger post outside the village shelter.                                                                                                        ACTION CLERK

District Cllr Combellack reported a reasonably settled period at Rushcliffe with no new issues to raise at this juncture.

344      Report of the Village Hall Management Committee (VHMC) Representative;  Cllr Newton reported that The VHMC had passed across their£528.88 PWLB contribution and the Clerk confirmed that this had been received and banked. The VHMC had also agreed on and installed new blinds in the Main Hall, provided by Elite Blinds. The Council resolved that the cost of these blinds was to be sourced from the Duckling Donation to a total of £546 plus VAT (£655.20). This invoice was approved by the Council for payment.

345         Financial Matters

a)            Payment of Items notified as falling due before 30 November 2017

The Council NOTED previous payment from the Neighbourhood Plan sub-account of the YourLocale Invoice 2 by Cheque 115. A total of £3,240 was noted as having been paid, covering full use of the Locality Grant Funding ahead of the reclaim date.

The Council also authorised two other payments as follows

i) Royal British Legion Wreath                                   £25.00

ii) P Caunt 2017 Mowing Contract      £1524 (Whole season single payment)

b)            2017 Finance Advisory Group: Approval of Minutes & Recommendations .  The Minutes of the 2017 Finance Advisory Group were approved. After short discussion the Council also resolved to adopt all the recommendations, vis;

i) A £350 (three hundred and fifty pounds) transfer to the Defibrillator Reserve Account (Co-Op) from the Parish Council NatWest Current Account.

ii) Maintenance of existing financial reporting processes with the Internal Auditor.

iii) Continuance of the policy to gradually increase the Reserves over time, especially in light of the potential for major Village Hall expenditure.

iv) Transfer of £3,500 (three thousand and five hundred pounds) from the NatWest Current Account to the NatWest Reserve Account

v) To levy a 2018-19 Parish Precept of £9180, a nil percentage increase.            ACTION CLERK  

c)   The Council noted the Account Statements and Reconciliations for October 2017

NatWest Current October Statement         £18,931.56

(Outstanding Items)            (Duck Race Income)            £1,044.63

(Neighbourhood Plan balances)     (Locality)              (£2,400.00)

(A4A Award)         (£7,000.00)

Reconciliation                                      £9,531.56

ii)             NatWest Reserve October Statement      .   £10,796.60

iii)            Co-Op Defib       Last Statement              £1,486.51

d)            With the addition of the Jubilee wooden seat adjacent to the Noticeboards on School Lane the Parish Council NOTED and approved the 2017-18 Asset Register

e)             To Parish Council NOTED and approved the 2017-18 Risk Assessment 

346         Planning

a) The Council NOTED the outcomes of recent Planning Applications

i) 17/01849/FUL; Tanglewood, 5 Hall Grounds Drive; Rear Ground-Floor Extension      (Permitted)

ii) 17/01952/FUL: White Beams Rear Extension, Front Porch & Fencing           (Permitted)

iii) 17/02003/FUL: Tanglewood Extension and rebuilding of Outbuildings     (Permitted)

iv) National Planning Appeal. Land adjacent to the Martins Arms on School Lane          (Pending)

b) No new Planning Applications had been received prior to the meeting

c) Rushcliffe Local Plan Part 2 (For comment before 27 November 2017) & Melton Local PlanThe Council NOTED implications for Health, Education, Traffic Flow and availability of local housing contained in the two published plans and authorised the Clerk to complete a return to Rushcliffe on behalf of the Parish Council.                                                        Action CLERK

Cllr Combellack mentioned the benefit maintaining links with neighbouring villages, especially to help awareness of their planning applications and developments and the potential consequences for neighbouring villages.

347         Councillors Urgent Items                                 None were notified prior to the meetin

It was noted that the Village Shelter Light still requires attention.                             Clerk to Investigate

348         a) The Council NOTED the next meeting as –Parish Council: Monday 11 December 2017, Colston Bassett Village Hall, after “Interests” Briefing @ 7pm

b) The Council NOTED and Approved the proposed 2018 Meeting dates;

i) Parish Council Meeting Dates for 2018; Mondays, 7pm in Colston Bassett Village Hall

January 15            February 26          April 16                  May 21* (APM & APCM)

June 25                  July 30                   September 17       October 29            December 10

ii) 2018 Annual Parish Meeting; 21 May 2017 (* followed on by Annual Parish Council Meeting)

iii) 2018 Financial Advisory Group Meeting: 15 October 2018, 7pm

There being no further business, with thanks to those present The Chair closed the meeting at 8:03pm

 

 

Signed_____________________________________                              Date__________________